| For Members Only |
WHEREAS The Triangle Putters organization of women in the Triangle area was organized in December, 1993, as Lady Golfers, for the purpose of providing a network of golfing women, and WHEREAS this group of golfing women has continued to pursue the game of golf, to obtain golf lessons, to play recreational golf, and to play in golf tournaments both individually and as teams; and WHEREAS we wish to continue this fellowship and recreational activity as an organization, NOW THEREFORE BE IT RESOLVED that Triangle Putters will be governed by the following bylaws: |
BYLAWS |
| PREAMBLE |
| ARTICLES |
Article I – Name This organization shall be known as Triangle Putters. Article II – Purpose The purpose of this social organization shall be to coordinate efforts of its members to learn the game of golf, to improve their golfing skills, to participate in enjoyable golf activities, and to provide a network of female golfers in the Triangle area. Article III – Membership Membership in this organization shall be open to any adult female (at least 18 years old) in the Triangle area of North Carolina. Although general membership will be limited to persons residing in Durham, Raleigh, Cary, Chapel Hill, Hillsborough, and surrounding areas in North Carolina, persons residing in more distant areas may acquire associate membership in the organization upon approval of the membership and payment of dues. Article IV – Officers Each officer will serve a term of two (2) years. Except for Treasurer, an officer may succeed herself for one additional term not to exceed two (2) terms or four (4) years. The Treasurer may serve more than two consecutive terms. In the event an officer is unable to complete her term of office, the unexpired term for that office will be filled immediately by a vote of members present at the next meeting of the organization. An officer elected to complete an unexpired term will still be eligible for election to that office for two complete additional terms. In such case, the officer may serve no more than 5 ½ years in that office. Article VI -Election of Officers Officers will be elected every two years by a majority vote of the quorum members present at the annual meeting. (See Article VII for quorum) A Nominating Committee will be appointed by the President at least three months prior to the election meeting. The Nominating Committee will present a proposed slate of officers at the election meeting. Nominations may be submitted from the floor, after which the vote of the membership will elect the new officers. Article VII -Meetings Meetings of Triangle Putters will be held quarterly in December, March, June, and September. The December meeting shall be considered the Annual Meeting. The President may call Special Meetings as needed upon the approval of the other officers. Forty-percent (40%) of the active membership will comprise a quorum. Article VIII -Dues Dues for general membership shall be $30, paid annually, and due at the Annual Meeting. Money collected from dues shall be used for mailing expenses and to cover costs of other activities of the organization which benefit the general membership. Dues for associate membership will be $15 per year payable at the Annual Meeting. Dues collected from associate members will cover the cost of periodic mailings and selected activities conducive to participation of distant members. Active members will be defined as those whose dues are current. Article IX -Committees The Standing Committees of this organization will be Activities Committee, Benevolence Committee, Bylaws/Procedures Committee, Education Committee, Membership Committee and Social Committee. Members of the Committees will be appointed by the President to serve staggering two-year terms. Initially, one-half of the committee members will be appointed to one-year terms to establish the "staggering" terms; thereafter, appointments will be made for two-year terms. There will be no limit to the number of times a committee member may be reappointed. Other Ad Hoc Committees may be appointed by the President as the need arises. Article X -Amendments These bylaws may be amended at any time by a majority vote of active members attending a regular meeting at which a quorum is present, provided notice of the proposed amendment has been given to the membership at least thirty days prior to the scheduled vote. Adopted this 15th day of December , 2001 President Davesene W. Lawson Recording Secretary Rosa W. Small |
To carry out the Mission of Triangle Putters, we will establish the following goals: 1. Provide opportunities for on-going golf lessons for our members to learn the basics of the game. 2. Provide a network of golfers for tournament and/or regular play. 3. Provide opportunities for members to have regularly scheduled group play during the golf season. 4. Provide on-going education on golf etiquette, rules, and appropriate dress for members. In order to achieve our organizational goals, we will be guided by the following operating procedures: I. Members who wish to do so will seek their own individual golf lessons. Triangle Putters will schedule annual group clinics for other members. Members will pay for their participation in the clinics. 2. A directory of all members including addresses, e-mail addresses, telephone numbers, and times members are available to play golf will be provided to each member annually. 3. Provisions will be made for the group to play weekly at a designated course during the golf season. Members will be responsible for paying for their participation. 4. Members will be provided with education on golf etiquette, rules of the game, and appropriate golfing attire at each meeting and in periodic mailings to the group. RESPONSIBILITIES OF OFFICERS AND COMMITTEES President -The President will perform the following duties: 1. Preside at all meetings when possible. 2. Enlist the Vice President to preside if the President cannot attend a meeting. 3. Call special meetings when necessary . 4. Oversee the operations of the organization. 5. Appoint Committees as appropriate. 6. Receive and review periodic reports from committee chairs and other officers. 7. Serve as official representative for the organization. Vice President -The Vice President will perform the following duties: 1. Preside at meetings in the absence of the President. 2. Represent the organization at the request of the President. 3. Assist the President as needed. 4. Assist with the preparation of the newsletter. Recording Secretary -The Recording Secretary will perform the following duties: 1. Record, type, and maintain minutes of all meetings when possible. 2. Enlist the Assistant Recording Secretary to record minutes when the Recording Secretary cannot attend a meeting. 3. Distribute copies of minutes to the membership not later than two weeks after a meeting. 4. Record the attendance and/or absence of members at meetings. (This record may be a part of the minutes.) Assistant Recording Secretary -The Assistant Recording Secretary will perform the following duties: I. Record and type the minutes when the Recording Secretary cannot attend a meeting. 2. Distribute the minutes to the membership not later than two weeks after a meeting for which she has recorded the minutes. 3. Assure that the Recording Secretary has an official copy of the minutes the Assistant Recording Secretary has recorded and typed. 4. Record the attendance and/or absence of members at the meetings when she records the minutes. (This record may be a part of the minutes.) 5. Assist the Recording Secretary as needed. 6. Assist with the preparation of the newsletter. Corresponding Secretary -The Corresponding Secretary will perform the following duties: 1. Prepare and distribute letters for the organization when necessary .These letters may be prepared for the signature of the President, other officers, or the Corresponding Secretary as appropriate for the particular situation. The President will determine the appropriate signature. 2. Prepare and distribute a periodic newsletter. Information for the newsletter will be furnished by the president, other officers, committees, and members. The Corresponding Secretary may be assisted with this duty by the Vice President and the Assistant Recording Secretary. Treasurer -The Treasurer will perform the following duties: 1. Receive, record, and deposit all monies including membership dues. 2. Maintain an accurate record of all income and expenditures as well as the current bank balance. 3. Verify the accuracy and validity of all expenditures and disburse funds as appropriate. 4. Write all checks. Checks should be signed by the President and the Treasurer except that checks may be signed by the Treasurer alone if a voucher signed by the President is maintained in the records; and checks may also be signed by the President alone if a voucher signed by the Treasurer is maintained in the records. 5. Provide written quarterly reports of the financial records at each regular meeting. These reports should be distributed to all members present at the meetings where the reports are made. Historian -The Historian will perform the following duties: 1. Maintain an on-going written documentation of the history and activities of the organization. 2. Maintain a scrapbook of activities of the organization including pictures, etc. 3. Make the scrapbook and written document available for review at the annual meeting of the organization. Activities Committee -The Activities Committee will perform the following duties: 1. Plan and organize golf activities for the organization, including golf outings, and the weekly group play during the golf season. 2. Plan at least one tournament per year for the organization and guests. This is not to be a fund-raising activity, but a fun tournament for members and guests. The cost to participants will be determined to cover the cost of the activity only. Benevolence Committee -The Benevolence Committee will perform the following duties: 1. Send Get-Well, Congratulations, and Condolence messages to members when appropriate. 2. Make an oral report to the membership at the regular meetings. Bylaws/Procedures Committee -The Bylaws/Procedures Committee will perform the following duties: 1. Review the Bylaws and Procedures periodically to assure that these documents are adequate for the current operations of the organization. 2. Receive and present to the membership recommendations for amendments to these documents when necessary . 3. Maintain the official copies of these documents. 4. Distribute copies of these documents to all members after amendments have been made and to new members of the organization upon payment of their initial dues. Education Committee -The Education Committee will perform the following duties: 1. Present an educational session at each regular meeting covering golf etiquette, golf rules, and/or appropriate golf attire. These sessions may be conducted by invited guests, Committee members, or other members as invited by the Committee. The sessions should not exceed 30 minutes at any given meeting. 2. Distribute handouts to members listing points covered during the presentations. Membership Committee -The Membership Committee will perform the following duties: I. Keep an accurate record of membership in the organization, including current addresses, telephone numbers, e-mail addresses, etc. 2. Update the Membership Directory annually and distribute copies to the membership at the annual meeting. 3. Plan strategies for recruiting and retaining members including members of diverse groups. Social Committee -The Social Committee will perform the following duties: I. Plan, organize, and oversee the refreshments for quarterly meetings. Recruit help from other members as needed. 2. Plan, organize, and oversee seasonal refreshments and decorations for the annual meeting. Recruit help from other members as needed. This document may be amended as needed by a majority vote of the members present at a regular meeting attended by a quorum of the membership. |
| ORGANIZATIONAL GOALS December 15, 2001 |
POLICIES AND PROCEDURES
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